Coronavirus

Full guide can be found in downloadable resources below

Roslyns have developed a simple hospitality cashflow calculator to calculate how long you can sustain a closure during this crisis.
Click here or on the calculator image to access this.

Downloadable resources


Frequently Asked Questions

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FURLOUGH

When does furlough change so I have to pay staff too?

From 1‌‌ August 2020, employers will have to start contributing to the wage costs of paying their furloughed staff and this employer contribution will gradually increase in September and October.
  • In June and July, the government will pay 80% of wages up to a cap of £2,500 as well as employer National Insurance and pension contributions for the hours the employee doesn’t work – employers will have to pay employees for the hours they work.
  • In August, the government will continue to pay 80% of wages up to a cap of £2,500 but employers will pay Employer NICs and pension contributions.
  • In September, the government will pay 70% of wages up to a cap of £2,187.50 for the hours the employee does not work – employers will pay Employer NICs, pension contributions and 10% of wages to make up 80% of the total up to a cap of £2,500.
  • In October, the government will pay 60% of wages up to a cap of £1,875 for the hours the employee does not work – employers will pay Employer NICs, pension contributions and 20% of wages to make up 80% of the total up to a cap of £2,500 the cap on the furlough grant will be proportional to the hours not worked.
  • In November the furlough scheme ends.

Will Roslyns be making my furlough reclaim on my behalf?

Where possible, we are certainly happy to make the claim on behalf of our clients.

Having said that, we have a huge number of claims to process and the HMRC online service for doing so is proving cumbersome and time consuming. We are currently aiming for all claims to be made by the end of April, and there is then a wait of 6 working days from a successful claim to receiving money from HMRC.

You can claim directly however, and we have sent our clients an email with a link to a new page on our online client portal. This page will take you through the process of making the claim yourself, gives you the information you need to enter, and takes you through the relevant answers to questions you will encounter on the HMRC claim site. If you would like this information re-sending, please contact support@roslyns.co.uk

 

 

Do I still need to submit payroll if all my staff are on Furlough?

Yes, this ensures it still appears on our job list and your payroll is processed. However, to make life easier for you, we have added a button to our portal. Enter your date as normal, and you’ll them be asked if this submission matches the latest one prior to this date, click yes, and your submission is done, saving you time in having to manually enter everything again.

  • From 1‌‌ July 2020, the scheme will be made more flexible to enable employers to bring previously furloughed employees back part-time and still receive a grant for the time when they are not working.
  • Until that date the current rules are unchanged, the minimum furlough period is three weeks.

From 1st July, you would set out a rota at least a week in advance, confirming this with each employee in writing (or email). You can then set out what days are worked and which are furlough.

Please refer to an email we sent you on 1.6.20 which describes how to submit this ‘mixed’ working and furlough hours. If you need the information re-sending please request this from support@roslyns.co.uk

What about holidays/sickness/benefits etc for my staff?

  • Essentially, everything remains the same as during normal employment. You just furlough the employee, process 80% of payroll, which you then claim back from the government in the form of a grant to you.
  • Employees on sick leave are paid SSP not furloughed wage, and 14 days of this you can reclaim from HMRC
  • Employees still accrue holidays whilst on furlough as they are still ‘employed’.
  • Any holidays taken would be at the normal rate of pay as usual.

How do I apply, and how is the money paid to furloughed staff?

  • The money will be paid to the employer through a new government portal. This portal is going live week commencing 20th April, where we can do so, Roslyns will look after the claim for you. We will email you to tell you about this in your specific case.
  • You pay your staff through payroll as normal. You have been emailed with instructions on how to do this. There is also advice on our client portal.
  • Until you receive this money, you will have to pay the 80% to the staff yourself until you get it from the government. If you have no money to do this then you can look at the loan scheme (more detail on another FAQ) or speak with the employee and ask if they can wait.
  • Remember, most hospitality businesses are eligible for a grant. This should begin being paid soon.

What is furlough and how does the 80% work?

  • Furlough is a term for a leave of absence for an employee, whilst still keeping them employed.
  • To furlough someone, you can use the template elsewhere on this page, you must then have something in return form that employee to say that they accept the furlough.
  • The Coronavirus Job Retention Scheme allows you to furlough a member of staff but still have the government cover 80% of their usual pay (up to a maximum of £2,500 per month)
  • All employees are eligible, part-time/full time/zero hours/salary, so long as they have had a payslip submitted to HMRC through your payroll system on or before 19th MARCH 2020.
  • It is based upon 80% of their ‘normal’ pay. If they are contracted for 35 hours, it is 80% of that (28 hours) that they are paid for. If they have no set hours, then it is 80% of the average. Current guidelines are that we take an average of the previous year or the same month last year, which ever is greater. For those working for less than a full year, we take an average from start to now. It is as simple as that really, we do the calculations for you.
  • HMRC will not take national minimum/living wage into account when calculating these averages. That means the increase from 1st April 2020 isn’t included for the purpose of calculating furlough. Salaried staff are unaffected but will still only get 80% even if that is below minimum/living wage.
  • This furlough payment only applies when they have been furloughed (not working) and you must tell them in writing (we have a template to download on this page).
  • The furloughed employee must do NO WORK FOR YOU. If they are still working (e.g. in the kitchen cooking takeaways), then they should be paid as normal, NOT furloughed.
  • The government have now clarified that if the contract of employment allows it, staff are allowed to work for another employer whilst on furlough.

From 1‌‌ July 2020, the scheme will be made more flexible to enable employers to bring previously furloughed employees back part-time and still receive a grant for the time when they are not working.

Until that date the current rules are unchanged, the minimum furlough period is three weeks.

From 1st July, you would set out a rota at least a week in advance, confirming this with each employee in writing (or email). You can then set out what days are worked and which are furlough.

Please refer to an email we sent you on 1.6.20 which describes how to submit this ‘mixed’ working and furlough hours. If you need the information re-sending please request this from support@roslyns.co.uk

OTHER

Will I get Monthly Management Accounts for months I am closed?

Monthly Management Accounts (MMAs) are there to allow you to track your business on an ongoing basis. While you are partially/fully closed, or business has been severely impaired (March for example), we will not be producing these until your business has been trading again. Then, when we do your next MMAs, we will include any information provided while closed to add to the P&Ls for the closed months.

We will still be processing information to submit VAT returns though. ~Whilst HMRC are allowing certain returns to be deferred, they do insist that VAT returns are still submitted on time.

For this reason, please do still submit your invoices/receipts/credit note into us for processing.

What are the new ‘Bounce Back Loans”?

On Monday 4th May, the government launched their Bounce Back loans for small businesses.

  • You can apply for £2,000 to £50,000 (up to 25% of your turnover)
  • No capital or interest repayments will be due for one year
  • Your business must not have been an ‘undertaking in difficulty’ on 31 December 2019
  • You cannot apply if already having a CBLIS application being processed
  • You can request that a current CBILS be transferred to a Bounce Back loan (up to £50k)
  • You would apply through your bank.

How do I set up my own gateway account?

•Go to HMRC’s login page
https://www.gov.uk/log-in-register-hmrc-online-services
•Click the GREEN sign in button.
•Click “Create sign in details”
•Enter your email address where asked.
•You will now be emailed a confirmation code.
•You will now be issued with a User ID for your government gateway account.

Are Roslyns still charging full fees while I am closed?

We have cut our fees by 50% for April and by 25% in May from May, if you only have payroll services then there will be no discount applied. This is due to the much higher cost of providing payroll services at this time.

Despite the cut in fees you will continue to receive services for accounts, payroll and support.

Please remember if you pay by standing order you will need to amend this yourself through your bank as we cannot affect a standing order, only a direct debit.

To move from standing order, please email support@roslyns.co.uk and we’ll arrange a direct debit set up to be emailed, you can then cancel your standing order.

I have another question not covered here, can you help?

We will certainly do our best to answer any question you have. You can email support@roslyns.co.uk or use the contact form below. We will get back to you within 24hours (Monday to Friday)

CORONAVIRUS BUSINESS INTERRUPTION LOAN

What are the new ‘Bounce Back Loans”?

On Monday 4th May, the government launched their Bounce Back loans for small businesses.

  • You can apply for £2,000 to £50,000 (up to 25% of your turnover)
  • No capital or interest repayments will be due for one year
  • Your business must not have been an ‘undertaking in difficulty’ on 31 December 2019
  • You cannot apply if already having a CBLIS application being processed
  • You can request that a current CBILS be transferred to a Bounce Back loan (up to £50k)
  • You would apply through your bank.

How does the Coronavirus Business Interruption Loan work?

GRANTS

Will Roslyns be making my furlough reclaim on my behalf?

Where possible, we are certainly happy to make the claim on behalf of our clients.

Having said that, we have a huge number of claims to process and the HMRC online service for doing so is proving cumbersome and time consuming. We are currently aiming for all claims to be made by the end of April, and there is then a wait of 6 working days from a successful claim to receiving money from HMRC.

You can claim directly however, and we have sent our clients an email with a link to a new page on our online client portal. This page will take you through the process of making the claim yourself, gives you the information you need to enter, and takes you through the relevant answers to questions you will encounter on the HMRC claim site. If you would like this information re-sending, please contact support@roslyns.co.uk

 

 

Who will receive the Grant funding?

  • The person who according to the billing authority’s records was the ratepayer in respect of the premises on the 11 March 2020
  • Eligible recipients will receive one grant per property

How do I access the Grant I’ve heard about and how much is it?

  • The £25,000 Grant is available for all businesses with a rateable value of £15,000 to £51,000 in England, £12,001 and £51,000 in Wales and £18,000 to £51,000 in Scotland. Below that, you would be eligible for a grant of £10,000. Above £51,000 you would not receive a grant.
  • The Grants are being administered by your local authority who should be in touch with you soon to facilitate the payment.

MY OWN INCOME AS AN EMPLOYER

The staff are being looked after with the 80% but what about me, I’M A LIMITED COMPANY?

  • Company directors of limited companies are classed as being employed by that company. For this reason, you would not be eligible for the Self Employed Income Support Scheme.
  • You would still be eligible for furlough though as you can ‘furlough yourself’ from the limited company.
  • You would then receive 80% of your usual salary that is processed through payroll. Any dividends would not be counted, only through payroll.

The staff are being looked after with the 80% but what about me, I’M A PARTNERSHIP?

  • As a partnership, the rules apply that same as for a sole trader.

The staff are being looked after with the 80% but what about me, I’M A SOLE TRADER?

The staff are being looked after with the 80% but what about me, I’M A SOLE TRADER?

  • As a sole trader, you would be in a position to apply for the Self Employed Income Support Scheme

Who can claim this and how?

  • It is open to anyone with trading profits up to £50,000
  • You must make the majority of your employment through self-employment.
  • You must already be self-employed, and crucially have a tax return for 2019 (i.e. submitted in January 2020)
  • If you missed the deadline to submit your tax return in January you have 4 weeks from 26.3.2020 to submit this and still qualify for the grant.

Do I qualify?

  • Go to https://www.tax.service.gov.uk/self-employment-support/enter-unique-taxpayer-reference
  • They will need your National Insurance Number and Unique Tax Reference (UTR). For Roslyns clients, you will find these on your Roslyns client portal. Go to top right, head icon, and select ‘My Details’.
  • If you qualify, you can claim from Wednesday 13th May.

If I qualify, how much do I get and when?

  • The amount you receive is calculated by HMRC
  • The scheme will allow you to claim a taxable grant of 80% of your average monthly trading profits, paid out in a single instalment covering 3 months, and capped at £7,500 altogether.
  • The scheme is temporary but may be extended.

Can I still work?

  • Yes. You can still work, so there is no issue if you still receive an income through takeaway while your business is shut for example.

What if I am only recently self-employed?

  • The chancellor has said that if you don’t have 3 years, then they will use the one year that you do have. The three years are intended to flatten out any volatility in a business causing peaks and troughs each year.
  • Those who have not yet had a full year of self-employment to submit will not be eligible.

What if I don’t qualify?

  • In this case, the only support you have is the business interruption loans or access to the strengthened universal credit scheme.

Can I make more than one claim?

  • On 15th July HMRC will be telling us how you go about making your second and final claim. Eligibility is the same as before but will be at 70% instead of 80%

Please do not use this form to submit your staff hours and salaries.